Screen overview

13 screens covering the full LMS — marketing, authentication, academy admin, trainer portal, email template editor, reminder configuration, audit log, settings, and the tokenized participant portal. Each screen is responsive and fully interactive.

13 product screens

Colorful design system

High-fidelity

Responsive web

Public & authentication

Split-panel login with role selector tabs (Academy, System, Trainer, Client). Form validation, password reveal, and success redirect.

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Academy Admin

Dashboard Academy Admin

KPI row, outstanding escalations with resolve/undo (2-hour countdown), sessions this week, recent activity feed.

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Sessions Academy Admin

Full session CRUD — trainer assignment, date/time, location (physical/remote/hybrid), reminder overrides, and attendance marking modal.

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Participants Academy Admin

Participant CRUD with cohort multi-assignment, subscription status management, per-participant audit trail timeline, and remove confirm flow.

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Cohort management Academy Admin

Filterable cohort table with status badges, live search, client/status filters, and add/edit modal with reminder day configuration.

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Trainer

Trainer portal Trainer

Session list (week view), session detail with participant reminder status, mark attendance (attended/no-show), stats row, weekly digest toggle. Escalation auto-fires at ≥33% no-show after submit.

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Communication & Admin

Trainers Academy Admin

Trainer CRUD with specialty tags, cohort assignment checkboxes, active/inactive toggle, CSV export, and delete confirmation flow.

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Email Templates Academy Admin

5-level hierarchy tree (master→client→training→cohort→session), rich text editor, variable token panel, live preview modal, and inheritance chain display.

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Reminders Academy Admin

Global defaults (T-7, T+1, T+7) + per-cohort accordion with toggle and timing overrides. Per-session override chips with edit prompt.

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Audit Log Academy Admin

Full event timeline — sent, opened, clicked, bounced, failed, unsubscribed, escalation, attendance. Filterable, expandable rows, CSV export.

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Settings Academy Admin

Tabbed settings: SMTP server + sender identity, Office 365 data sources, branding, n8n workflow status, and security (HMAC rotation, password-reset tokens, audit-log retention).

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Participant

Participant portal Participant

Tokenized, no-login portal. Cohort progress, upcoming sessions with reminder status, attendance record, and HMAC-signed unsubscribe flow.

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Architecture reference

Data layer

Office 365 Excel primary source of truth (11 tables)

Google Sheets backup, synced every 5 min via n8n

Google Sheets URL configurable from portal — no deploy needed

ReminderQueue + ReminderLogs: append-only audit trail

n8n workflows

Daily session scanner — 06:00 UTC, builds reminder queues

Reminder sender — hourly, T-7 / T-3 / T-1 / T+0 / T+1

Escalation handler — 20:00 UTC, ≥33% no-show threshold

Unsubscribe webhook — HMAC-signed tokens, GDPR-compliant

Weekly digest — Sunday 18:00 UTC, trainer opt-in

All screens — complete

/trainers — CRUD + specialty tags + cohort assignment

/templates — WYSIWYG editor, 5-level hierarchy tree

/reminders — global defaults + per-cohort overrides

/audit — event log with CSV export, expandable rows

/participant-portal — tokenized, view-only, unsubscribe

/settings — SMTP, data sources, branding, security